Privacy

(v0.851, April23)

We ask that you read this website privacy policy carefully as it contains important information on who we are, how and why we collect, store, use, and share personal information, your rights in relation to your personal information, and how to contact us and/or the supervisory authorities in the event you have a complaint.

1.  General Information

This website is operated by Coherent Publishing Limited (hereinafter referred to as the “Coherent” or “We” or “Us”).

We are a publishing company performing under the name Media C-Suite.  We collect, use, and are responsible for certain personal information about you. When we do so we are regulated under the Data Protection Act 2018 (DPA 2018), and the UK General Data Protection Regulation (UK GDPR).

We are responsible as ‘controller’ of that personal information for the purposes of those laws.

2.  Our Website

This privacy policy relates to your use of our website, www.mediacsuite.com, only.

Throughout our website, we may link to other websites owned and operated by certain trusted third parties and partners. These other third-party websites may also gather information about you in accordance with their own separate privacy policies. For privacy information relating to these other third-party websites, please consult their privacy policies as appropriate.

3.  Our collection and use of your personal information

We collect personal information about you when you access our website.

We collect this personal information from you either directly, such as when you contact us, or indirectly, such as your browsing activity while on our website (see ‘Cookies’ below).  The personal information we collect about you depends on the particular activities carried out through our website.

This information is limited to cookies only.

We use this personal information to:

  • enable the smooth operation of our website in general and provide you with constant, uninterruptible, and error-free access to our website; and,
  • monitor how effective and popular our website is, how to improve it, tailoring it to our visitors and their interests and needs.

This website is not intended for use by children and we do not knowingly collect or use personal information relating to children.

4.  Our legal basis for processing your personal information

When we use your personal information we are required to have a legal basis for doing so.

There are various different legal bases on which we may rely, depending on what personal information we process and why.

The legal bases we may rely on include:

  • consent:  where you have given us clear consent for us to process your personal information for a specific purpose such as when you enable analytics cookies on our website; and,
  • legitimate interests:  where our use of your personal information is necessary for our legitimate interests or the legitimate interests of a third party (unless there is a good reason to protect your personal information, which overrides our legitimate interests), such as ensuring website and user security, improving user experience, user interface design (strictly necessary cookies), and overall performance of the website.

We collect and use this personal data to provide our services to you. If you do not provide the personal data we ask for, it may prevent us from providing our services to you.

5.  Cookies and other tracking technologies

A cookie is a small text file that is placed onto your device (e.g. computer, smartphone, or other electronic devices) when you use our website.

We use cookies on our website. These help us, amongst others, to recognise you and your device and store some information about your preferences or past actions.  For further information on cookies, our use of ‘cookies’ and/or to relevant similar technologies, when we will request your consent before placing them, and how to disable them, please see our Cookies Policy.

6.  Data Recipients

Within the Media C-Suite, your personal data is only accessible by the strictly required personnel of Coherent and only for the purposes mentioned above.

Outside Coherent, recipients of your personal data may be any subcontractors or third parties who cooperate and/ or provide services to Coherent in the context of the Media C-Suite, such as companies that provide email services, web hosting services, information technology services, legal representatives, etc.

We choose such associates very carefully after the necessary checks have been carried out and sufficient guarantees have been provided to implement appropriate technical and organizational measures in such a manner that processing will meet the requirements of the GDPR and the relevant laws and ensure the protection of your rights.

We may also need to:

  • disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations;
  • share some personal data with other parties, such as potential buyers of some or all of our business or during a restructuring—usually, information will be anonymised but this may not always be possible, however, the recipient of the information will be bound by confidentiality obligations.

If you would like more information about who we share our data with and why, please contact us (see ‘How to contact us’ below).

7.  Retention Period

Personal data provided to us via www.mediacsuite.com will only be stored until the purpose for which they were processed has been fulfilled or – in the case of consent – until you withdraw your consent.

Any requests for further information in relation to the continued processing of specific data and requests for destruction of data should be made to info@mediacsuite.com.

8.  Transfers of data outside the UK

If processing is not located in the UK, we ensure before forwarding the data that, outside of legally permitted exceptional cases pertaining to the recipient, either an appropriate level of data protection exists (e.g. through suitable guarantees, or the agreement of UK standard contractual clauses between us and the recipient), or your sufficient consent exists.

9.  Security

We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. These measures include, but are not limited to, access control, internal audit, etc. Furthermore, we limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

10.  Your Rights

As a data subject, you may contact us at any time to make use of your rights, which are, the right to:

  • receive information about the data processing and a copy of the processed data;
  • demand the rectification of inaccurate data or the completion of incomplete data;     
  • demand the erasure of personal data;
  • demand the restriction of the data processing;
  • receive the personal data concerning the data subject in a structured, commonly used, and machine-readable format and to request the transmittance of these data to another controller in certain situations;
  • object to the data processing;
  • withdraw a given consent at any time to stop a data processing that is based on your consent;
  • complain to a competent supervisory authority.

For further information on each of those rights, including the circumstances in which they apply, please contact us (see ‘How to contact us’ below)

If you still feel that your personal data has not been handled appropriately according to the law, you can submit your complaint to:

Office of the Commissioner for Personal Data Protection

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

11.  How to contact us

You can contact us by email if you have any questions about this privacy policy or the information we hold about you, to exercise a right under data protection law, or to make a complaint to:

info@mediacsuite.com

12.  Changes to this Privacy Notice

This privacy notice was last updated on the 3rd of April, 2023.

We may change this privacy notice from time to time and when we do so, we will inform you via www.mediacsuite.com or other means of contact, when this is considered necessary.